Resuming on-campus research activity

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Whilst recognising the desire to return to site or non-USW sites to undertake research activity, the University needs to ensure the safety of staff and students at all times. The University will seek to assure itself that the safety of all are at the forefront of our thinking.

In helping to assist in determining when it is safe to return, research colleagues and students are invited to complete this request template, with as much detail as possible.  


This only applies to staff and research students who feel that they need to return to campus or to visit non-USW sites to continue their research



Please email the completed form to the appropriate contact person in your faculty – your Director of Studies, or Head of Research can advise who should receive your application. The application will be reviewed and a decision communicated to the applicant. The process of return cannot commence until a formal agreement is confirmed. 

Submission of a request does not mean that the University will automatically allow return to work. The University will review work programmes after four weeks and reserves the right to re-implement a suspension of activity at any time. 

The University is keen to support the resuming of research activity where possible but face to face data collection will not yet be possible (or permitted, in line with Welsh Government law and guidance). 


Non-USW sites

For staff and research students who feel they need to visit non-USW sites (i.e. visiting the premises of external collaborators / project partners for undertaking research activity) they need to submit:

1.     USW’s request template; and

2.     The external collaborator’s / project partner’s risk assessment paperwork, outlining how the proposed premises visit(s) will be safely managed by the external collaborator / project partner. USW reserves the right to ask for further details.

Failure to provide both documents will result in the request to visit non-USW sites being automatically declined.


Please note 

  • The University is not expecting large numbers of staff and postgraduate research students to be returning to campus (or to non-USW sites). The health and wellbeing of all staff and students remains our primary concern. 
  • PGR students should complete this form with their Director of Studies.
  • For further information on research related matters please read Covid-19: Research FAQs 
  • Please read the accompanying guidance: Returning to work – study during the SARS-Cov-2 (COVID- 19) Pandemic 


NHS Risk Assessment

USW has adopted the NHS Wales Risk Assessment as an exemplar of good practice to assess the risk to colleagues and students returning to undertake required work. It was developed for people working in Health and social care settings but can be related to Higher Education. Extremely vulnerable and vulnerable people need not complete the risk assessment. Please note USW has no access to the information you provide in this risk assessment. 


Download the form